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Many hands make light work!  

THE Team's Executive Board consists of seven positions; executive members are nominated and voted into office at the annual general meeting (AGM) as per the team By-Laws.: 
President
Vice President
Past President
Secretary
Treasurer
Fundraising Co-­ordinator
Captain

A MEMBER MAY HOLD THE SAME POSITION FOR MORE THAN ONE YEAR IF NOMINATED AND VOTED TO DO SO BY THE MEMBERS.    

THE RESPONSIBILITIES OF THE DIFFERENT POSITIONS ARE LISTED BELOW.  ADDITIONAL DUTIES MAY BE ASSIGNED BY 
THE EXECUTIVE BOARD FROM TIME TO TIME.

President
  • Acts as a positive role model and provides  leadership  for  the  team .
  • Supervises  the  team’s  affairs .
  • Collaborates with executive in management of team affairs including coaching contract.
  • Acts a liaison between team members and executive bringing forward concerns and questions of members.
  • Schedules, arranges  and  chairs  all  team  and  executive  meetings 
  • Prepares  the  agenda  for  all team  and  executive  meetings  and  sends  the  agenda  to  participants  at  least two days  before  the  meeting. 
  • Acts  as  a  secondary  signing  officer  with  the  treasurer .
  • Attends  the   CCBCDBN    annual   festival  planning  meeting  with  the VP or Captain .


Vice-President
  • Assists the President.
  • Exercises any or all of the duties of the President in her/his absence. 
  • Acts as a secondary signing officer with treasurer.
  • Investigate sponsors for fundraising events and team sponsors
  • Attends the CCBCDBN annual festival planning meeting with the President or Captain.
Past-President
  • Acts as a consultant to the Executive Board.
  • Attends executive meetings at her/his discretion. 
  • Chairs the nominating committee. 
  • Can act as a secondary signing officer with the Treasurer, if required.  
​ Secretary
  • Takes team and executive meeting minutes and emails them to the executive or team ​members to proof.
  • Emails team meeting reminders a minimum of 7 days  before each team meeting.
  • Emails executive meeting reminders a minimum of 7 days before each executive meeting .
  • Maintains files of the original of all team forms.
  • Maintains files of team and executive meeting minutes.
  • Responds to correspondence.
  • Maintains the team’s e­mail account,  [email protected]  and forward messages to appropriate recipient.
  • Receives proxies from team members before team meetings.
  • Assigns team members to bring refreshments to team meetings.


Treasurer
  • Keeps and maintains the financial records and books of the team for the fiscal year.
  • Completes all banking as required.
  • Ensures posted mail is collected and distributed.
  • Provides members with a financial statement at each team meeting.
  • Ensures tax receipts and thank you notes are sent out within 7 days for donations of $20 or more. 
  • Collects annual membership fees from existing members by March 1st each year and from new members, as they join the team.   
  • Maintains insurance policy and Dragon Boat Canada membership.
Captain
  • Provides motivation and leadership on and off the water.
  • Mediates interpersonal communication issues. 
  • Keeps records of training attendance, if needed. 
  • Oversees boat maintenance and schedule.
  • Attends the CCDBCN annual boat festival planning meeting with the President or VP and provides the Team with relevant information from the meeting.
  • Registers the team for festivals and training camps.
  • Ensures that a festival manager is assigned for each festival.
  • Brings a copy of all Member Information Forms to practices and festivals.  
  • Prepares a Captain’s Report each month. 
  • Liaises with  the coach, as necessary.
  • Maintains 1st Aid and CPR certification.
  • Assumes the role of Safety Advisor including; 
    • ​At the first practice of every season consults with Coach to ensure that the team members understands safety rules.
    • Explains the safety rules to new members at their first practice.
    • Ensures all safety equipment is in the boat and functioning before each practice.


Fundraising Chairperson
  • Brainstorms for fund raising ideas with team members at general meetings.
  • Establishes and supports committees to manage fund raising initiatives.
  • Coordinates and oversees fundraising activities.
  • Ensures that appropriate advertising for events (posters, radio, newspaper, digital signs) is planned and coordinated.
  • Provides financial summary of expenses, money earned, and final totals to members.
  • Ensures permits or licenses for events are arranged.
Other Leadership Roles
 
Assistant Captain 
  • Exercises any or all of the Captain’s duties in her/his absence. 
  • Assists the Captain with Team management at practices and festivals. 
  • Maintains 1st Aid and CPR certification. 
 
Steersperson 
  • Maintains boat and team safety on the water. 
  • Ensures that the coach or captain has a fully charged cell phone in a watertight case on the boat.
  • Brings a whistle to each practice. 
  • Takes the lead in emergencies. 
  • Observes the safety boat umpire’s calls and communicates with officials during races. 
  • Maintains the Team’s focus in the boat. 
  • Executes the coach’s race plan during a race. 
  • Provides motivation and inspiration during a race. 
 
Uniform Co­-ordinator 
  • Maintains an inventory list of life jackets. 
  • Orders uniforms and maintains a supply to have on hand for new members. 
  • Maintains a list of uniforms and equipment received by each member. 
  • Collects uniform fees from members and passes them on to the Treasurer. 
  • Collects clothing and life jacket from members who leave the Team or who no longer actively  paddle. 
 
Website Co-ordinator
  Under construction.
 
Benevolent Fund Committee Member*
  • Receives and considers benevolent fund requests (form submitted by a team member or alumni on behalf of a cancer survivor)
  • Ensures confidentiality
  • Maintains sealed record of donations (executive member on the committee).
 
  *note…there are 3 Benevolent Fund Committee Members, one of whom must be a member of the           executive
 
 Membership Manager 
  • Ensures new members receive information on how to join the Survivor Thrivers by providing the password to the members only website where forms to be completed are located.
  • Ensures new members know how to pay fees (cheque or e-transfers to Treasurer at team outlook account).
  • Ensures the following forms are completed annually by all team members and by new members when they join:  Waiver, Member Information Form, Letter of  Agreement.
  • Prints a copy of all forms and gives to the Secretary for filing.  
  • Prints a copy of the Members Information Form and gives to the Captain to have at practices and festivals.  
  • Maintains a list indicating the material received and forms signed by each member. 
  • Maintains the member contact list on the website; whenever changes are made, emails members to advise the list has been updated.
  • Maintains the alumni contact list.
 
Historian 
  • Maintains a scrapbook of the current year, consisting of photographs, newspaper articles and  other memorabilia. 
  • Stores all past scrapbooks, medals, trophies and other memorabilia. 
  • Provides scrapbooks, medals, trophies and other memorabilia for display when required and ensures they are returned
  • Maintains an inventory list and signout sheet for scrapbooks, medals, trophies and other memorabilia.   

Bingo Manager
- attends biannual bingo hall meeting
-submits Wish List for 6 month periods
-recruits volunteers for 2 bingos per month. (volunteers required to sign up for 4 per 6 month period.)
-submits monthly Bingo Report to the bingo hall
-collects cheques and deposits to the bingo account.