​

Many hands make light work!  

THE Team's Executive Board consists of seven positions.  THE RESPONSIBILITIES OF THE 
DIFFERENT POSITIONS ARE LISTED BELOW.  ADDITIONAL DUTIES MAY BE ASSIGNED BY THE  
​EXECUTIVE BOARD FROM TIME TO TIME.

A member may hold the same position for more than one year if nominated and voted to do so by the members.    
  

President
  • Acts as a positive role model and provides leadership for the team 
  • Supervises the team’s affairs 
  • Collaborates with executive in management of team affairs including coaching contract
  • Acts a liaison between team members and executive bringing forward concerns and questions of members
  • Schedules, arranges and chairs all team and executive meetings 
  • Prepares the agenda for all team and executive meetings and sends the agenda to participants at least two days before the meeting. 
  • Acts as a secondary signing officer with the treasurer 
  • Attends the CCBCDBN annual festival planning meeting with the VP or Captain. 


Vice-President
  • Assists the President.
  • Exercises any or all of the duties of the President in her/his absence. 
  • Acts as a secondary signing officer with treasurer
  • Investigate sponsors for fundraising events and team sponsors
  • Attends the CCBCDBN annual festival planning meeting with the President or Captain.

Past-President
  • Acts as a consultant to the Executive Board
  • Attends executive meetings at her/his discretion. 
  • Chairs the nominating committee. 
  • Can act as a secondary signing officer with the Treasurer, if required.  

​ Secretary
  • Takes team and executive meeting minutes and emails them to the executive or team members to proof
  • Emails team meeting reminders a minimum of 7 days  before each team meeting 
  • Emails executive meeting reminders a minimum of 7 days before each executive meeting 
  • Maintains files of the original of all team forms
  • Maintains files of team and executive meeting minutes
  • Responds to correspondence
  • Maintains the team’s e­mail account,  survivorthrivers@gmail.com  and forward messages to appropriate recipient
  • Receives proxies from team members before team meetings
  • Assigns team members to bring refreshments to team meetings


Treasurer
  • Keeps and maintains the financial records and books of the team for the fiscal year.
  • Completes all banking as required
  • Ensures posted mail is collected and distributed
  • Provides members with a financial statement at each team meeting
  • Ensures tax receipts and thank you  notes are sent out within 7 days for donationsof $20 or more. 
  • Collects annual membership fees from existing members by March 1st each year and from new members, as they join the team.   
  • Maintains insurance policy and Dragon Boat Canada membership

Captain
  • Provides motivation and leadership on and off the water
  • Mediates interpersonal communication issues 
  • Keeps records of training attendance, if needed 
  • Oversees boat maintenance and schedule
  • Attends the CCDBCN annual boat festival planning meeting with the 
  • President or VP and provides the Team with relevant information from the meeting
  • Registers the team for festivals and training camps 
  • Ensures that a festival manager is assigned for each festival
  • Brings a copy of all Member Information Forms to practices and festivals 
  • Prepares a Captain’s Report each month 
  • Liaises with  the coach, as necessary
  • Maintains 1st Aid and CPR certification


Fundraising Chairperson
  • Brainstorms for fund raising ideas with team members at general meetings
  • Establishes and supports committees to manage fund raising initiatives
  • Coordinates and oversees fundraising activities
  • Ensures that appropriate advertising for events (posters, radio, newspaper, digital signs) is planned and coordinated
  • Provides financial summary of expenses, money earned, and final totals to members
  • Ensures permits or licenses for events are arranged